Querist: Sri Dipankar Baksi, Ranaghat
Court Para, Post office Ranaghat,
District Nadia.
Question : Whether to become a member of a Co- operative Housing Society the person concerned is required to be submitted along with other documents as provided in Rule 131(1) Two passport size photographs duly attested by the Chief Promoter and in case of chief promoter by an M.P./M.L.A./Local Municipal Commissioner /Pradhan of GP /any Gazetted Officer of the State or the Central Government /Headmaster /principal of any Government recognized educational Institution as provided in Rule 131(1) (ii) of the West Bengal Co -operative Societies Rules or “self- attestation” is sufficient .
Replied by: Debasis Guin, Advocate, High Court, Calcutta
That so far adoption of the provision of “Self-attestation” in lieu of “Attestation by Gazetted Officer and others” and “self-declaration” in lieu of ‘affidavit’ has been under consideration of the Government of West Bengal for some time and ultimately after careful consideration of the same , the Governor has been pleased to order adoption of “Self-attestation” an “Self-declaration” and such order was published by the Government of West Bengal (Personnel & Administrative Reforms Department Administrative Reforms Cell) Nabanna ,325 Sarat Chatterjee Road, Howrah 711102 vide its Memo No. 1275/PAR(AR)/0/3M-23/2014 dated 13th November, 2014,long after coming into force of the West Bengal Co- operative Societies Rules ,2011.That in view of such order in my opinion now attestation of any document by a Gazetted Officer or others has been abolished by the Government of West Bengal and in lieu of attestation by Gazetted officers and others now it has been replaced as “Self-attested”. So, the photograph which was previously required to be attested by the Gazetted officer and others for submission of the same before the co-operative society for membership are no longer required and the same is required to be self-attested, and not required to be attested by Gazetted officer and others. The aforesaid order issued by the Government of west Bengal are given below:
GOVERNMENT OF WEST BENGAL
Personnel & Administrative Reforms department
Administrative Reforms Cell)
`NABANNA’
325, Sarat Chatterjee Road
Howrah-711102
Memo No . 1275 / PAR(AR) /0 /3M-23/2014 dated 13th November,2014
ORDER
1. The adoption of the provisions of “self- attestation” in lieu of “attestation by Gazetted officers and others” and “self- declaration” in lieu of “affidavit” has been under consideration of the state government for some time.
2. After careful consideration, the Governor is pleased to order adoption of “self attestation” and “self- declaration” in the following manner:
A. Relating to replacement of Attestation by Gazetted officers & Others:
Presently, applicants seeking admission in educational institutions , employment in government departments and certificates, licenses, services etc. from any Authority, are required to submit the copies of documents , credentials etc. attested by the Gazetted officers and others. Henceforth, attestation by Gazetted officers and others shall be replaced by self- attestation in the following manner.
i) The departments which have already identified the activities for which “Self-Attestation” shall be allowed in lieu of “Attestation by Gazetted Officers & others” as mentioned in Annexure-1 , shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity,
ii) The departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1″ December, 2014.
B. Relating to replacement of Affidavit:
Henceforth, “Affidavits” shall be replaced by “Self- Declarations” in the following manner:
(i) The departments which have already identified the activities for which `Affidavits’ may be replaced by `Self-Declaration’, mentioned in Annexure , shall issue suitable administrative orders in this regard by 30th November,2014 and arrange for wide and adequate publicities’
(ii) The Departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30November, 2014, so that the dispensation becomes fully operational positively within l St December, 2014.
C. Relating to Replacement of `Affidavit’ and `Attestation by Gazetted Officers’ in respect of certain entitlements of the State Government employees.
In the existing system, State Government employees are required to submit affidavits /attested copies of documents for getting their entitlements e.g., GPF, Medical Benefits under W.B Health Scheme, Pension etc. Henceforth, `Affidavit’ and `Attestation’ by Gazetted Officers and others shall be substituted by Self Declaration and Self -Attestation respectively in respect of the entitlements mentioned in Annexure -III in the following manner.
i) The Finance Department shall issue administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.
ii) The Finance Department shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30 November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.
D. The substitution of `Affidavit’ and `Attestation’ by `Self-Declaration’ and `Self Attestation’ respectively, shall be a continuous process in public interest. The list of activities for such substitutions shall be periodically updated by the respective departments and submitted to the P& AR Department for prior approval by the Competent Authority.
E. The system of filing of Affidavit in Court Cases shall, however, continue until the relevant laws / rules in this regard are amended.
By order of the Governor,
Sd/-
Sanjay Mitra,
Chief Secretary to the
Government of West Bengal.
Enclosures: Annexure ( I-IV)
Memo No1275 /1/ PAR(AR) /0 /3M-23/
2014 dated 13th November, 2014
Copy forwarded for information and necessary action to:
1. The Secretary to the Government of India, Department of Administrative reforms, PG
& Pensions, Sardar Patel Bhavan, Sansad Marg, New Delhi- 110001
2. The Additional Chief Secretary / Principal Secretary / Secretary,
……………………………………………………………………… Department
3. The Chairman, West Bengal Public Service Commission,
4. The Chairman, West Bengal Staff Selection Commission
5. The Commissioner. ………………………………………Division
6. The District Magistrate,( All) …………………………………District
7. The Sub- Divisional Officers ( All) ………………..Sub-Division
8. The Block development Officers ( All ) …………………..Block
9. All Universities / Colleges (through the Principal Secretary , Higher Education
Department) ……………………………………………………. University / College
10. All Schools ( through the Secretary, School Education Department)
…………………………………………………………. School
Manoj Kumar Agarwal
Principal Secretary to the
Government of west Bengal
ANNEXURE-I
ILLUSTRATIVE LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS AND OTHERS
SI.No. Name of Services Name of the Department
1 Documents required for admission of students School Education Department
in Primary, Secondary and Higher Secondary level. School Education Department
2 Documents required for Migration Certificate in Secondary
and Higher Secondary level. School Education Department
3 Documents required for correction of School Education Department
Certificate/Mark Sheet/Admit Card at Secondary and Higher Secondary level. School Education Department
4 Documents required for issuance of duplicate Certificate/Mark Sheet/Admit Card
at Secondary and Higher Secondary level. School Education Department
5 Documents required to be submitted with the School Education Department
application by candidates for competitive recruitment examination of teaching
and non-teaching staff of schools conducted by West Bengal School Service Commission/
West Bengal Board of Primary Education/District Primary School Council School Education Department
6 Documents required for Educational Qualification, Birth Certificate,
Death Certificate, Residential Proof and Identity proof at the time
of appointment to the office of K.I.T Urban Development Department
7 Documents required during transfer of Property, Land, Flat etc. of
K.I.T e.g Identity Proof, Residential Proof, Death Certificate,
Legal Heir Certificate, Succession Certificate Urban Development Department
8 Documents required to be submitted with the application for jobs /
engagement of workers / helpers in Anganwari Centers Department of Women and Child Welfare Development& Social
9 Proof of address for application for new registration Transport Department
10 Proof of address for application for change of address Transport Department
11 Proof of address for application for Driving Licence Transport Department
12 Copy of Pan Card (while applying for registration and transfer of ownership) Transport Department
13 Copy of Trade License (while applying for trade certificates) Transport Department
14 Copy of I T clearance certificate ( while applying for trade certificates) Transport Department
15 Copies of Title deed, Site Plan, Sanctioned building Plan, along with Form-A
under WB Apartment Ownership Act, 1972 Housing department
16 Copies of Title deed along with Form-C under WB Apartment Ownership Act, 1972 Housing department
17 Copy of document on Ownership of the land
for permission for timber-harvesting in non forest areas. Forest Department
18. Documents to be submitted with the application for issuance
of Birth Certificate Municipal Affairs Department
19. Documents to be submitted with the application for issuance of Death Certificate Municipal Affairs Department
20. Documents to be submitted with the application for issuance of Cremation
Certificate at Burning Ghat Municipal Affairs Department
21 Documents to be submitted with the application for issuance of Trade License Municipal Affairs Department
22 Documents to be submitted with the application for correction of records
for Birth and Death Municipal Affairs Department
ANNEXURE-II
LIST OF ACTIVITIES FOR WHICH SELF-DECLARATION IS ALLOWED DISPENSING WITH THE REQUIREMENT OF AFFIDAVIT
SI.No. Name of Services Name of the Department
1 Issuance of duplicate Certificate/Marksheet/Admit Card at Secondary/
Higher Secondary level. School Education Department
2 Submission on information regarding family income
in case of Scholarship Schemes. Minority Affairs & Madrasah Education Department
3 Submission of application praying for becoming a member of Apartment Owner’s
Association or a registered Institutional Body or Co-Operative Housing Society. Urban Development Department
4 Submission of information on income to categories the intending allottee
of Apartments/Flats under HIG/MIG/LIG categories for KMDA & WBHB Urban Development Department
5 Submission of information on possession of land, flat etc within Kolkata Metropolitan
Area. Urban Development Department
6. Notarized affidavit submitted to GM, DIC by
the applicant for incentive. Micro, Small, and Medium Enterprises& Textiles Department
7 Agreement bond submitted to GM, DIC by the applicant for disbursement of incentive under
WBIS 2013. Micro, Small, and Medium Enterprises & Textiles Department
8 Certificate from Bank /Financial Institution submitted to GM ,DIC by the applicant for
interest subsidy on term loan, provided online Department bank Statement /Certificate
are available Micro, Small, and Medium Enterprises & Textiles
9 Certificate of the Chartered Accountant submitted to GM,
DIC by the applicant for capital investment subsidy Micro, Small, and Medium Enterprise & Textile department
10 Notarized Affidavit in respect of SLNos 13 and 14
of Annexure-A of the application form for recognition
as approved Tour Operator /Travel Agent Tourism Department
11 Receiving documents from different organizations, clubs etc.
while granting financial assistance to them. Sports Department
12 Receiving applications from meritorious sports persons for
inclusion of their names in the exempted category of
100 Point Roster of appointment. Sports Department
13Affidavit filed before an Executive Magistrate/
Judicial Magistrate for becoming member of
Housing Co-operative societies co-operation Department
14. Granting N.O.C to the Complex Project. Fire & Emergency
15 Granting permission for erection of temporary
structures of large size do
16.Affidavits in support of legal heirship in
prayers for transfer of lease rights in respect of
flats, plots of land. Housing Department
17.Affidavits in support of eligibility criterion of
not having any WBHB flat in earlier occasion Housing Department
18.Application for duplicate registration
certificate, tax token, driving license and
permit. Housing Department
19.Application for Input Distribution scheme for
Fishermen and farmers Sundarban affairs Department
20. Permission for conversion of wheat into Atta
by Flour Mill/ Chakki Mill Food & supplies Department
ANNEXURE-III
LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION/ SELF DECLARATION IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS /REQUIREMENT OF AFFIDAVIT
Sl. No. Name of Services Name of the Department
1 Documents required for Refundable advance/Non Refundable
advance/Final withdrawal from GPF Finance Department
2 a) Documents relating to Legal heir(s) in case of family pension/
Group Insurance/Death Gratuity / Leave encashment
due to death of the employee in case nomination has not been done. Finance Department
b) Non-marriage certificate/Non-employment certificate
for grant of family pension due to death of the employee. Finance Department
3 a) Life Certificate for pensioners/Family pensioners to
be submitted before Pension Disbursing Authority/Branch Manager of
pension disbursing Bank, Finance Department
b) Certificate/Bond for drawal of pension arrears. Finance Department
4 Documents required in case of loss of original vouchers in
connection with reimbursement of admissible medical expenses. Finance Department
5 Appointment on Compassionate ground: Finance Department
a) Information regarding monthly income from moveable/
immoveable properties of the dependents. Finance Department
b) . No-objection Certificate by other eligible
dependents for appointment of one dependant. Finance Department
c) Undertaking by the applicant dependant as to maintenance
of other family members. Finance Department
Sd/-
(H.K Dwivedi)
Principal Secretary, Finance Department.
ANNEXURE-IV
Self-Declaration Format Space for Photograph
Son / Daughter of Shri ……………………………………age…………….years, resident of ………………………………………………….in the District of …………………,West Bengal, do hereby declare that the information given above and in the enclosed documents is true to the best of my knowledge and belief and nothing has been concealed therein. I am well aware of the fact that if the information given by me is proved false / not true at any point of time, I will have to face punishment as per any provision of Law for the time being in force as well as the benefit availed of by me or the benefit accrued to me shall be summarily cancelled.
Date:
Signature of the Applicant:
Place :
